Trinity Hall Computer Society

Minutes of the THCS AGM, 11th February 2006

Present were:

Apologies for absence were sent by:

  1. Ratification of minutes from the previous meeting.

    The minutes were ratified unanimously, although Jeff pointed out that he was absent from the list of people present.

  2. Report by Ian Abel as Treasurer.
    • We have no money.
    • Ian gave 30 GBP to Neill on behalf on THCS. The next treasurer needs to pay this back.
    • We have significant credit with Eric.
    • We do not currently need new hardware.
  3. Report by Stuart Rowan as Publicity Officer.
    • As publicity officer, Stu was "very trying".
    • Few people were interested in New Zealand, as they have only just discovered telephones there; the Americans were more enthusiastic.
    • The domain thcs.org.uk has been registered for the society; Malcolm needs to be reimbursed for this. Stu pointed this towards the THCS website.
    • Stu wrote the yearbook entry.
    • He sent a mail to the JCR to encourage new members to sign up; this resulted in the society's first female members.
  4. Report by Martin Lester as Secretary.
    • We have more members.
    • None of the new members were present at the AGM.
  5. Election of new committee.
    • It was suggested that the Publicity Officer be impeached for competence. This suggestion was rejected.
    • No applications for posts were received before the meeting.
    • Ian Abel was elected as President.
    • Jason Morley was elected as Publicity Officer.
    • Chris Share was elected as Secretary.
    • Stephen Williams was proposed as Treasurer, subject to his approval.
    • Timothy Tailor abstained.
    • Chris was against being Secretary.
    • Jason was in favour of being Publicity Officer.
    • Otherwise, all elections to these committee posts were unopposed.
    • A "first-year bash" was suggested to raise awareness of the society; Mike Cripps suggested this might involve a pestle and mortar.
    • Static, Matthew Garrett and Malcolm Scott were proposed as mascot.
    • Malcolm Scott was elected as mascot with Static as his assistant.
  6. Appointment of new sysadmins (for Hal).

    It was suggested that we approach the first years (Carmen and Jenny), Theo and Stephen to be sysadmins.

  7. Bandwidth charging.
    • At present, Hal is allowed 8 Gb of external (outside the CUDN) bandwidth; after that it is charged 50 pence per Gb.
    • The Churchill CO suggested charging 10 GBP per gigabyte of traffic.
    • Trinity Hall Ents seem to be the main users of Hal's bandwidth.
    • We need to count extra-CUDN bandwidth in order to bill users.
    • Ian will talk to the JCR about billing societies.
    • It may be possible to use the THCS hardware fund to pay for bandwidth.
    • For the moment, nothing needs to be done unless there is a problem.
    • If the bandwidth usage is absurd (at the treasurer's discretion), the logs should be used to find out who has used significant bandwidth and bill them.
    • Funding for societies ought to come from the college, ultimately; THCS should not pay for society bandwidth on Hal.
    • We need to talk to Eric and Rob about this.
  8. Sort out alumni.thcs.org.uk.

    Stuart Rowan was appointed as Alumni Officer.

  9. Policy on graduated members' Hal accounts.

    Technically, graduates should not have accounts on Hal, although this is not a pressing matter. Graduates asking for support should be reminded of this.

  10. Sort out backups.
    • Currently, there is a tape drive and a 10 Gb landing area for backups.
    • Stephen Williams was co-opted to keep backups.
    • It was suggested that we buy two 40 Gb external disks (possibly USB) for backups and keep them in the president's drawers; we should talk to Eric about this.
  11. Grind Malc down to dust and see if he forms Malcum Powder.

    Unfortunately, Mike's attempts to grind Malc were postponed, due to his absence.

  12. Any other business.
    • Adam Biltcliffe was appointed as Lifetime Honorary Publicity Officer.
    • Stephen was appointed as THCS Evangelist.
    • With regard to Jeff's report on moose, the moose ate a fish and the moose was shot, so this is no longer relevant.
    • THCS has root on Jeff.
    • Jeff is not president.
    • Everyone present lost the Game.
    • Mike Cripps bought a round, including a girly drink for Matt.
    • Chris declared that Stu was made of Lego; Neill disputed this.
    • THCS has too many people in hospital.
    • Stu asked for the competence of the current committee, including the secretary, to be minuted.
    • A copy of the THCS constitution should be present at future meetings.

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