Minutes of the THCS AGM, 28th Feb 2004
Present:
strr2
srh38
cjs59
mac57
ema29
ag337
ejs50
mas90
nrs27
rjrc3
pjm80
- Ratification of minutes from last meeting
- They were agreed to be ratified.
- Report on finances
- We have no money, we have spent no money. Except for food for the AGM.
- Hal is funded directly by the jcr, £50 a year. Separate from the soc.
- THCS itself, as £50 to spend as it decides.
- Hal has a bank acct, society is so small it doesn't need one.
- Money outstanding from previous budget - pending strr giving them receipts, strr can be given money and distributed to whoever is owed.
- Report on publicity
- Society has more members. Publicity from e.g. halbook etc, indirect publicity. Also various jcr stuff such as jcr news archives help.
- strr moves for impeachment for lack of visible publicity. seconded by cjs59
- 6 for, 4 against, 1 abstension. Thus mac57 is impeached :)
- Membership report
- 5 new members, We appear to be tricking new hal signup sheets to be thcs members too, as the hal signup sheet contains a button to sign up to thcs too.
- Election of new comittee
- ema29 is nominated for the president, unopposed, all agreed.
- iga20 is nominated for the treasurer, unopposed, all agreed.
- mas90 is nominated for the secretary, unopposed, all agreed.
- No nominees for publicity officer.
- Nominees for pub officer: iga20 amgb2 oghm2.
- srh38 and mac57 elected as tellers. There was a secret ballot.
- ambg2 wins with 5 votes, and is elected.
- ejs50 nominated oghm2, seconded by nrs27. Neither voted for him...
- Appointment of new hal admins
- mas90 is appointed a new hal admin.
- ejs50 is appointed a new hal admin.
- Situation re backups
- See next point, strr explains both together.
- Also mas90 can find external backup space offsite, for some small stuff, determined by bandwidth. Will officially write this up and send to hal-admins and new president.
- Also suggest find somewhere to backup in clems perhaps? Ito will go in the new server room in wychfield, when it appears, 2006?
- Report on new hal, and plans for current hal
- Hal is good, but has issues. Lah has a peculiar scsi controller that likes x86, and lah is ppc. oops.
- When new hal appears, it'll be a 1.4GHz, 1GB ram, 2 or 3 80GB hds, big fat case, delta fans.
- Old hal will be a backup machine, with tape etc from lah. Lah will revert to being crazy play machine. Emphasis on the crazy.
- Suggestions for another event in the near future
- LAN party! Finding a location, getting loan pcs...
- More pubmeets and curry!
- strr suggestion a fun run. cjs59 suggests it be strr only, out the window :)
- AOB
- rjrc3 suggests a constitution change:
- A new post is created, for the THCS mascot. To be elected each year at the AGM. It should guard hal on a 24/7 basis, and this should be a sabbatical position. Doesn't have to be a member of THCS or the uni.
- Wording for the constitution: There shall the office of mascot, which may be any person or object, not necessarily a member the university. It will be required to guard the door of the room containing hal, for 4 hours after the AGM and half an hour on the day of every full moon. This post may sabbatical if so desired. If no person or object stands, the president has the right to co-opt anything.
- 10 votes for, 1 abstention. It passes.
- For this year, the post will be held in name by Static the pink fluffy creature, but the actions of the post will be carried out by rjrc3. Proposed by strr2, seconded by mac57.
- nrs27 suggests the post of backup monkey, to change posts etc. Motion rejected, as president can co-opt as needed.
