Constitution of Trinity Hall Computer Society

  1. The name of the society shall be: Trinity Hall Computer Society
  2. The Society's aims shall be:
    1. To promote:
      • The use of computers within Trinity Hall
      • Expertise in the area of computer use, operation and construction
      • Access to computers (notably through the provision of Hal, the student server)
    2. To appoint administrators for Hal
    3. To maintain the non-technical sides of Hal, including but not limited to, the finances and the publicity
    4. To provide access to a well-maintained Linux/Unix/BSD computer for members of the college, including but not limited to, webspace and shell accounts
  3. Membership of the society shall be open to all members of the College and any others whom a member of the Committee approves. Administrators will have responsibility for actually adding the user. Use of the facilities shall be according to the CUDN regulations: note that this means that only members of the university can be members under the current regulations. Use of the facilities provided by the society shall be restricted to members. The Committee may also set an annual membership fee of the society, although this should not be done where possible. It shall not refuse an application for membership on the grounds of race, sex, sexual orientation, religion, or political views. It may, however, expel any member for behaviour likely to bring the society or college into disrepute, for acting in a way that is damaging to the integrity of any of the facility's machines, or for breaking any of the relevant rules relating to the use of computers in the University. The administrators may suspend the account of anyone they suspect of the above, pending the decision of the Committee. All members shall have full voting rights at society meetings.
  4. Meetings of the society:
    1. The Annual General Meeting of the society shall be held each year in the Lent Term. The time and venue of this meeting shall be publicised by the Committee at least seven days beforehand.
    2. Ordinary Meetings shall be held as and when the Committee sees fit. Such meetings may be social, training, or anything else the Committee feels is relevant to the aims of the society.
  5. The Committee shall be elected at the AGM. Nominations must be submitted to the Secretary at least three days before the AGM (in the absence of other nominations for any post, nominations shall be accepted at the AGM for that post) either on paper signed by proposer and nominee, or by email. If submitted by email, it should be sent to the current secretary, signed by both the nominee and the proposer, where the keys of both signees should be trusted either directly or indirectly by at least one of the current comittee members. Any member of the society may be nominated for any Committee post. The Chairman of the AGM shall appoint two tellers at the AGM. The Committee may co-opt additional Committee members as it sees fit, and shall be responsible for the appointment of system administrators, who shall be responsible to the Committee. In the case of a tie in a vote in either type of meeting the chairman may, at his discretion, have the casting vote.
  6. The Committee shall consist of Chairman, Secretary, Treasurer, and PR officer. It shall meet at least once per term, and may invite any other persons to attend Committee meetings as it sees fit.
  7. There shall the office of mascot, which may be any person or object, not necessarily a member the university. It will be required to guard the door of the room containing hal, for 4 hours after the AGM and half an hour on the day of every full moon. This post may sabbatical if so desired. If no person or object stands, the president has the right to co-opt anything.
  8. Amendments to this constitution may be proposed by 10% of the society, or by resolution of the Committee. Votes for the amendment of this constitution shall require the support of two thirds of those voting to effect the change, and may occur at AGMs or meetings called for the purpose, of which notice must be given as for the AGM.
  9. In the event of the dissolution of the society, its assets shall be given to the University or College society with the most similar interests. The following are all acceptable (and are listed in order of preference) at the time this document was written: Should any such society not be available the assets should be divided or allocated at the discretion of the Committee.